managing your In-person auditions using JamarGig
Traditionally managing live auditions involves a whole lot of manual pre-audition preparation, manual spreadsheet and paper handling of audition notes, groups, call backs and more.
This creates huge headaches for casting directors and administrators.
Let’s take a look first at some of the real issues casting directors face with current manual practices:
- Often there is no clear idea on how many candidates are going to attend the live audition, meaning space may not be sufficient, hire costs may increase or potential great candidates turned away.
- Talent provide paper resume files on day of audition, increasing privacy leakage risk, significantly impacting directors ability to review profile during audition and increased risk of misplacement and lost files
- Where online application forms are available but not connected audition management solution, lots of manual admin work is required to prepare and collate applicant profile information and associated media filling.
- Manual check-in and allocation of talent into groups using paper or spreadsheets means lot’s of inefficient admin work on the day of the audition, increasing audition times, costs and risk of human error.
- Manual management of audition groups, line up ordering and assessment. This leads to lots of missed information, and increased post audition administration work entering written notes if kept at all.
- Manual management of audition videos and filing into non-searchable file share folder structures with no real contest of the artist
- As everything is manually filed every new audition results in starting from scratch again. Limited ability to reuse talent database.
The JamarGig Live Solution
JamarGig has already transformed the way online application and talent management is handled, however leveraging JamarGig Live has taken this to another level.
JamarGig Live rounds allows the casting team to better plan auditions by either enabling open applications or invite only application casting events. This allows the casting team to have better insight into the number of talent who will “likely” attend the live audition and also collect important information ahead of the audition.
Checkin Talent
Once talent arrive at the live location track who has arrived by having talent checkin using the JamarGig provided QR codes. This allows casting team members to know exactly who and when talent have arrived at the auditions.
JamarGig also automatically detects and ensures talent are within a specific location radius of the audition location. This means only talent who are at the premises are able to be checked-in
To ensure casting teams can easily identify the checked in talent, the talent will be prompted to create a selfie of themselves as part of the checkin process. This makes it easier for casting to identify candidates particularly if audition numbers are not used.
Assigning Audition Numbers
Once talent checkin they can be assigned an audition number allowing talent to be simply managed and ordered ready for splitting into groups and audition line ups.
Grouping Talent
Once talent have confirmed their arrival through checkin and audition number assignment, JamarGig provides the ability to start grouping talent.
Talent grouping allows casting directors to easily manage large number of talent for audition capacity management, call back management and splitting up talent auditions based on different roles or skills.
Line ups
Once the audition assessment needs to begin casting directors need a system that can quickly allow them to review, take notes and make decisions on talent quickly as they perform without being distracted.
JamarGig introduced Line Up mode which aligns talent exactly in the order and in the numbers that you see them in presented to the directors.
JamarGig now also helps directors manage the ordering and call up of talent into the presenting groups without any manual group calculation.
Also line up mode ensures the most important information about talent is available to the directors at a glance. Age, location, skills, profession or whatever you need can be configured to be immediately available.
Audition videos
During auditions it is quite common for casting assistants to record the auditions for later review. This often involved manually recording and downloading files to drive shares and duplicating the files for each candidate that may have appeared in each audition video.
With JamarGig this is now in the past. Capture videos using your mobile devices and have JamarGig automatically name and instantly attach audition videos to one or multiple talent profiles with a single click.
Conclusion
Leveraging JamarGig In Person audition capabilities removes almost all prior, during and after audition administration tasks. This frees up directors to do what they love best. Finding, assessing and selecting the very best talent possible!
